Computerization of University Personnel Administration: Design and Implementation of a Web-Based Management System
DOI:
https://doi.org/10.68050/JAMS.2026.545Keywords:
Personnel Management,, Human Resource Management,, Personnel Information System, Database ManagementAbstract
University personnel administration often involves managing recruitment, staff records, leave applications, appointment documentation, and other personnel-related activities. In paper-based administrative environments, these activities can delay information processing, make personnel records difficult to retrieve, increase the risk of document loss, and require more paper and administrative resources. This study presents the design and implementation of a web-based personnel management system for university administration to support the computerization of major personnel management activities. The study adopted an Object-Oriented Systems Analysis and Design methodology, with data gathered through oral interviews and a review of relevant literature and existing administrative procedures. The study used Unified Modelling Language techniques, including use case, class, and sequence diagrams, to analyse and design the system. The developed system provides functionalities for user registration and authentication, job application, profile management, leave application, recruitment, appointment letter processing, mail records, staff records, personnel information retrieval, and report generation. The system was implemented using HTML5, CSS3, PHP, JavaScript, AJAX, jQuery, and MySQL, with phpMyAdmin used for database administration. Functional and integration testing were conducted on the developed modules, and the results showed that the implemented functions produced the expected outputs and met the identified functional requirements. The study demonstrates how web-based technologies support the transition from paper-based personnel administration to a more centralised and accessible digital personnel management process.
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Articles published in the Journal of Advanced Multidisciplinary Studies (JAMS) are licensed under a Creative Commons Attribution 4.0 International License (CC BY 4.0), unless otherwise stated. Authors retain copyright of their work and grant JAMS the right of first publication.
